Volunteer Request – Please Help!

ANNOUNCEMENT: MARCH 2016

To ALL SENIOR MEMBERS and PARENTS of junior members…

Bolton United Harriers & AC is wholly reliant on volunteers giving up some of their free time to enable the club to function. There are many aspects to assisting, though four general areas in desperate need are:
General Committee – the management of the club rests with members elected to guidance and admin roles.
Coaches and Coaching Assistants – to all age-groups, disciplines and abilities.
Race Organisers – manage events that help keep BUH&AC at the centre of the local and regional running community.
Event Volunteers and Officials – hosted events need marshals, registration staff. T&F fixtures need officials.

The club is struggling to function as smoothly as it should as the number of people able to help out has dwindled recently. Previously, members have said they were not fully aware of the situation or wanted more details, so here is that notification! Specific roles in need at the moment include:

…on the COMMITTEE:

a) General Secretary – the person that liaises with ‘the outside world’, such as regional/national governing bodies (e.g. England Athletics, YDL, Northern Athletics) and more locally, Bolton Council and general enquiries. Also liaises with members for AGM etc.
2) Committee Secretary – deals solely with the General Committee meetings (once per month), making the minutes and sending them out.
3) Committee Member – a role ‘without portfolio’, though many ‘tasks’ large and small come up and require someone to manage it.

Some admin experience would be beneficial, though not essential for the first two. Both would ideally suit someone with good email and communication skills.

…COACHES and T&F OFFICIALS:

The Club is in need of new coaches for virtually all age-groups and disciplines. This includes:

a) Hawks and Falcons section,
b) Endurance groups, senior and intermediate
c) Track & Field disciplines for those aged predominantly 11-18.

Involvement may probably begin by assisting a qualified coach on a single night, ideal for parents who perhaps stay and watch whilst the activities are underway, or for seniors taking the lead for warm-ups and/or single session; this may inspire you to a full qualification to lead a group of your own. BUH&AC is hoping to arrange UKA Level 1 and Level 2 courses for assistants and full coaching in the very near future. Please, register your interest with Coaching Directors Joanne Edgar and Mark Plant at the track.

…RACE ORGANISERS:

All club open events/races need a designated lead organiser (i.e. Race Director/Organiser) for permits/licenses. Fewer than a handful of people have fulfilled these roles for over 5 years now, and if the events are to continue, new organisers are needed. Daft o’clock starts on race-day to set up go without saying!! These roles are ideal for members of the Senior Endurance groups that have experience of the event/competition format. Full mentoring would be given.

a) Central Lancashire 5K – membership of the CLGP for the endurance section is effectively dependent on the capacity to host a race. The CL5K in February 2017 needs a new organiser in place by August 2016 – it takes 6 months to properly organise a race. Mentored guidance will be provided.
b) Red Rose Cross Country – Bolton’s 2016 hosting in November will be led by Nick Howarth, but a new organiser is needed for 2017; someone that can work with Nick during the set-up for this year is sought. Additionally, as a host club, a representative is needed to attend the 6 RRXC committee meetings over 8 months for series’ planning. The first meeting is in August 2016 and then usually after every RRXC meet.
c) Last Drop Loop fell race – the 2017 event will need a new organiser. Ideal for an endurance athlete familiar with fell racing rules and etiquette, and/or the LDL course in general. Mentoring and assistance would be available for 2017.

…EVENT HELPERS:

Club events can only function with the assistance of many people ‘pitching in’ on the day. The upcoming Bolton 10K and Last Drop Loop Fell Race desperately need people to act as marshals, staff Registration and help in the finish area (e.g. giving out water, de-chipping). This is suitable to ALL club members that are not participating in the event for whatever reason.

T&F OFFICIALS:

Track & Field meetings require ‘officials’ of which BUH&AC has very few qualified and/or active remaining. Roles are separate and varied, including time-keeping and starters. Ideal for parents that regularly attend meetings (e.g. YDL) and would otherwise ‘wait and/or watch’. The club is looking to put on a series of workshops to enable people to qualify ahead of the 2016 season.

IF YOU CAN HELP IN ANY OF THE ABOVE ROLES, PLEASE APPROACH THE MEMBERSHIP TEAM AT THE FRONT DESK AT LEVERHULME PARK.